Running Industry Awards 2025 – Privacy Policy

Last Updated: June 2025

  1. Who We Are

Running Industry Alliance Ltd (“RIA”, “we”, “us”) is the data controller for the Running Industry Awards (“Awards”). Registered in England & Wales 13718197

  1. What Information We Collect
  • Identity and contact details: Name, job title, organisation, email address, phone number, member of RIA or TIA.
  • Event-specific info: Ticket purchases, dietary requirements, attendance and related communication preferences.
  • Voting data: Name and email.
  • Website cookies & analytics: Limited to session cookies and basic usage tracking; no ad or profiling cookies.

We do not collect sensitive data (e.g. health) unless voluntarily provided (e.g., dietary needs) or data relating to minors.

  1. How We Use Your Data
  • Administer Awards: Manage nominations, voting rounds, ticketing, and the gala dinner communications.
  • Operate the event: Share necessary attendee info with partners to facilitate event logistics.
  • Communications: Send updates about your nomination(s), voting status, or tickets – marketing for other RIA services / events requires separate consent.
  • Security & compliance: Prevent scams, fraud and maintain data integrity.
  1. Scammer Alert & Official Communications
  • We do not sell or share your data with directory or marketing firms.
  • All official communication will come from our domain @runningindustryalliance.com or @runningindustryawards.com
  • Always verify requests, especially for data or logo usage, and report suspected phishing to info@runningindustryalliance.com
  1. Who We Share Data With
  • Event delivery vendors: Ticketing platform, voting platform, venue, third-party registration/CRM provider – solely to deliver Running Industry Awards.
  • Partners & sponsors: For Running Industry Awards related purposes only.
  • Legal/professional advisors: If required by law or compliance.

We never share personal attendee data publicly or sell it for marketing.

  1. Cookies & Website Tracking

We use:

  • Essential session cookies for site functionality.
  • Anonymised analytics cookies to improve site performance.
  • Some cookies are placed by third party services that appear on our pages.
  • Our website contains links to other websites. This privacy policy only applies to this website so when you link to other websites you should read their own privacy policies.
  • We do not use advertising or profiling cookies.
  1. Marketing & Opt‑In Choices
  • By submitting nominations or voting, you agree to receive Award-specific updates.
  • Marketing communications for other RIA services/events require separate opt‑in and can be withdrawn at any time via opt-out links or messaging info@runningindustryalliance.com
  1. Retention & Deletion of Data
  • Voting data: Retained for up to 12 months post-Awards.
  • Gala/attendee records: Held for 7 years for accounting and compliance.
  • Marketing data: Retained until opt‑out or withdrawal of consent.

You may request deletion, correction or restriction of your data at any time.

  1. Photos, Video & Media Use
  • By attending The Gala Awards Dinner, you consent to photography and filming for RIA promotional purposes (website, social media, newsletters). To opt out, please contact us in advance.
  1. Your Rights

You have the right to:

  • Access, correct, delete, restrict or transfer your data.
  • Withdraw consent or object to processing.
  • Lodge a complaint with the UK Information Commissioner’s Office (ICO).

To exercise your rights, contact: info@runningindustryalliance.com

  1. Security Measures
  • We store data securely on GDPR-compliant platforms and encrypted systems.
  • Only authorised staff and service providers have controlled access.
  1. Data Sharing With Sponsors & Partners
  • We do not share attendee data with sponsors or marketing third parties.
  • Any sharing is event-specific and essential for Running Industry Awards operations only.
  1. Changes and Contact
  • This policy may be updated. Significant changes will be posted with a new effective date and direct notification when relevant.

For privacy questions:
Email: info@runningindustryalliance.com

Or write to:
Running Industry Alliance
2 Station View, Rhino Court, Bramhall Moor Lane,
Hazel Grove, Greater Manchester SK7 5ER

  1. Governing Law
  • This policy is governed by UK GDPR and Data Protection Act. You may escalate unresolved concerns to the ICO.

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